How to select the right catering for your event.
Whether you’re looking for your family reunion, to a business meeting with a client, to special events and of course, your special day, your wedding. This article will inform you of what you should know, things to avoid and how to make the best, most informed decision.
Planning an event can be frustrating without you knowing the basics can be absolutely overwhelming, and who wants that? You don’t! You want a smooth, happy time.
An event that most don’t know is a hospitality job. Everything from the food, the presentation. It is best done with people, who have had experience with customer service. Check when the business was first started. Generally, the longer the years of business equates to years of reputable experience.
After doing your initial research, talking on the phone (this is a must) and meeting them in person. Coordinate with the head event organizer, be sure, to check with them, who will they assign as your coordinator. Find out their background, ask them to share a specific experience. It’s not rude to ask, after all, we just want to be sure that this person knows how to handle himself/herself, not just professional but courteously, around our friends, family and especially business partners.
Setting Expectations and Budget
Setting expectations, knowing what kind of services they provide such as a, maybe some mood lighting or decorations. Does your caterer provide full event planning? If they do, ask for a brochure and match it to your budget. Being open, and just being frank with each other can save you a lot of stress and frustrations for both parties, and we all can just focus on the event. They will make the necessary arrangements to deliver the best experience, the best service.
Consider the number of people that will be attending, as part of your budgeting, you must recognize that it’s a numbers game. Not a complicated one, just a simple multiplication. Just remember this simple formula; one person, multiplied, by cost equals amount. For example, one person equates 5 dollars, multiplied by fifty is, two hundred and fifty or in simpler terms; 5 x 50 = $250
A catering service can be a very expensive one if not carefully thought out. Here’s a simple tip: in your event, what role does the food, drinks, maybe a little dessert play? Is it a buffet style? A kind of, more relaxed sit-down type? Do you want it casual? More family-friendly? These are the things you must consider. Your caterer will work with you on this, don’t be shy. Tell them your budget, remember, it is their job to make sure that they provide you with the best service that they can. Coordination is Key
Consider key details.
Coordination is key in these events, it’s the details, the little things. A thing like setting up a program even if it is a draft, with a time table. When does it start? When does it finish? Who sits where (if there is a sitting arrangement), if so, where do the VIPs sit, where does Steve sit, what about Amanda, does boss sit here? Mom and dad could sit here.
Knowing these basics can turn your reunion, business meeting or wedding from good to fantastic! This will be the year your family will never forget. A memory to always remember.
Need help planning your next event? Let our trained staff help you execute your plan to the T.